Backup of project files

These functions are available from the Advanced License and up. See Licenses and functions.

Once you have finished programming a show, all project data must be saved and archived so that they are available for editing at a later time. Wings Vioso RX features an easy-to-use function which allows you to write your complete project into a new folder, e.g. on an exchangeable disk. Optionally, you can also have a copy written to CD/DVD or Blue-ray disk. This function ensures that actually all project data are archived in this new folder.

Nobody else but you can be responsible for producing a correct backup copy. Before deleting your original data on the computer check the backup files for possible data errors and make sure that backup data are readable without any problems. We cannot assume any liability whatsoever for any possible problems and loss of data.

This is how you can save your data to a new folder

1. Open the project you want to save and select Extras – Project Backup in the main menu. Following this the Media Pool data are checked, which may take a while depending on the size of the project.

2. In the dialog box popping up, select the files you want backed up:

3. All files in the Media Pool  ...backs up all files contained in the Media Pool. I.e. even those data that are not used for the show or the project may be included.

4. Only files used in the project  ...backs up only those files that are used in the show, i.e. that are contained in the timelines.

Additional options:

• Video display data ... backs up also the video display data. This option is useful if projects are to be transferred to a different computer. Mere backup does not require display data, since they can be recreated at any time. Note: This option is only available if Keep folder structure as in pool was selected.

• Intermediate video data  ...saves also intermediate video data that may be available. Mere backup does not require this option, since intermediate video data can be recreated at any time. Note: This option is only available if Keep folder structure as in pool was selected.

• All external files  ...saves also external files contained in the Media Pool in category External.  

3. Under Backup files into following folder click Select folder and specify the corresponding (empty) folder or create a new one. Following this you will see how much memory space there is still available on the chosen drive.

4. Files can be stored in three different folder structures. The options are available after clicking :

5. Discard folder structure  ...saves the files in a folder. If necessary it automatically creates new folders in order to avoid collisions in the case of identical file names. Optionally, you can specify sub-folders of a particular size which is very useful if you want to write the files to a DVD, etc. With this method picture sequences must be saved separately !

   Picture sequences, e.g. individual pictures of a 3D-animation or of an HDTV film are not considered for backup. Should this be the case for your project, a corresponding message will be displayed. Such picture sequences have an extremely high data volume. They are usually saved to a separate folder and need separate, manual backup.

6. Keep original folder structure  ...saves the files along the same file paths as are currently used on the hard disks, with the drive letter being represented as a folder. The advantage of this method is that the folder structure is kept and can be reconstructed. The disadvantage is the length of the paths which may add up to 255 characters after a number of backups and may no longer work. Things like this can happen if you save your shows to a personal folder which you use also for the backup. With this method picture sequences must be saved separately !

   Picture sequences, e.g. individual pictures of a 3D-animation or of an HDTV film are not considered for backup. Should this be the case for your project, a corresponding message will be displayed. Such picture sequences have an extremely high data volume. They are usually saved to a separate folder and need separate, manual backup.

7. Create folder structure as in pool  ...saves the files in the folder structure created in the Media Pool. With this option you can save display data and intermediate data along as well and they need not be recreated at a later time.

5. For Maximum size of subfolder you define portioning of the files in subfolders (not possible, if option Create folder structure as in pool was selected). The folder size must be larger than the largest file to be copied on one hand and must be in line with the storage capacity of the blank used for copying the backup on the other. This is an important and practical feature if you want to save the files on a data carrier of a certain size at a later time, e.g. CD or DVD.
   Important: For a DVD blank, the specified capacity of 4.7 Gigabyte in reality corresponds to about 4.38 Gigabyte only. This is the value you need to enter. Why this is so

   The capacity of a data carrier must be entered in binary notation. Unfortunately, the data carrier industry does not care and uses decimal notation. That's why there is such a discrepancy: A DVD capacity of 4.7 Gigabytes therefore correspond to only 4.38 Gibibytes. decimal notation: 1 Gigabytes (GB) = 10 to the power of 9 Bytes = 1 000 000 000 Bytes binary notation: 1 Gibibyte (GiB) = 2 to the power of 30 Bytes = 1 073 741 824 Bytes By the way, the unit Gibibyte is no typing mistake but indicates binary notation.

6. Now click on Start. The status dialog will appear and inform you about the progress.
   A message appears saying that the file name is available twice in a folder...

   ..., click Yes, following which a list of the files concerned appears. Move these files into other Media Pool folders to avoid the folder containing several files with the same name. Restart backup again.

7. After the message about completing the process has appeared, confirm with OK.

• For backup copies, display data usually remain unconsidered since they can be recreated at any time on the basis of the original files.

• Unless all project files are accessible, which can be recognized by a red cross in the Media Pool, no back up copy will be created. Information on missing files can be displayed in the Media Pool by hitting Ctrl + F.

• If option Create folder structure as in pool was selected for the backup, those folder names that contain prohibited characters (\ " / : * ? < > |) will be changed by omitting these characters.

See also

Restoring data

Moving unused files